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Printing Process Form

The following form is our new printing process form. It was designed to give you an accurate pre-quote regarding printing requests through the FWISD Print Shop.

Please use these instructions to assist you in completing the form. To use the form, simple double-click the file and a fresh copy will open for your use. (Do not right click and select open because this will cause you to modify the original form and contaminate your template.)

Once you have completed the form, please email the form and the file you wish to reproduce to the print shop and they will confirm the quote and send you a proof and an initialed final quote for your approval. If you have any questions, please feel free to contact the print shop directly at 817-871-2325.

>> Download the PRINTING PROCESS FORM

Instructions

Requester’s Name – Please type in the name of the person actually requesting the print job. This is the person that the shop will call with any questions or notifications regarding the print shop.

Department & Phone – Please type in the School or Department name of the requester and the phone number at which the print shop staff may reach the requester.

Job Title – Please give a name that you will associate with this print job.

Date Needed – Please type in the date you would like to have this job completed. Please understand that this does not guarantee that the job will be done on that date, but this gives us an estimate as to when you need the job. Jobs that are needed same day or within 24 hours may be considered a RUSH job and an additional fee may be assessed.

Budget Number – Please type in the budget number to which the job is to be charged. The process cannot begin until we have a budget number.

# of Pages – Please type in the number of originals that will be reproduced. For Example: If you are making 50 copies of a 5 page packet, you would type 5 in the “# of Pages” field. SPECIAL NOTE: If you are requesting NCR, the “# of Pages” count should equal the number of pages that will be in your packet. For Example: if you are doing a 4-part NCR form, the “# of Pages” is 4.

# of Copies/Sets – Please type in the number of sets you are requesting. For Example: If you were making 50 copies of a 5 page packet, you would type 50 in the “# of Copies/Sets” field.

1 or 2 Sided – Please type in 1 for one-sided copies or front only copies. Please type in 2 for two sided or front-back copies.

Total Impressions – This field will automatically calculate the total number of impressions that your job is actually requesting. You will not need to do anything to this field.

RUSH – This identifies if a RUSH charge is going to be assessed on the print job. This will be determined by the Print Shop. Jobs that are needed within 24 hours may be charged a RUSH charge.

NCR – NCR or “No Carbon Required” packets can be done as 2, 3, or 4 part forms. Type a “Y” next to the type of packet you are requesting if you are ordering NCR forms. SPECIAL NOTE: We can only print 1 sided NCR. WE DO NOT PRINT TWO SIDED NCR. The only page that can have anything on the back is the last page. Most departments have found that sufficient for their needs. Contact the print shop directly if you have questions on NCR forms.

# of Sets – This is an automatic field that acts as an error checker for NCR orders. If you have completed the top of the form correctly, this field will match the “# of Copies/Sets” field above.

Reproduction Type – Please type a “Y” in the selection field next to the type of copies you are requesting. SPECIAL NOTE: If you are doing a job that required both color and black and white copies (For Example: You have a packet that has a color cover but black & white insides), each type of copying would need to be on separate forms.

Paper Type – Please type a “Y” in the selection field next to the type of paper you would like used. SPECIAL NOTE: If you are using special paper, contact the print shop to get the charge for the paper and then type in the paper type and the rate in the fields provided.

Special – Type in the number of Cuts, Hole Punching, and Pages to be scanned or folded next to the appropriate field. If you are not sure, you can contact the print shop directly.

Binding – Please type “Y” next to all fields that apply.

Discounts/EXTRA – This field will be completed by the print shop for volume discounts or special charges.

Quoted Price – This field will give you an approximate cost of your printing request. This is not official until it has been initialed by an authorized print shop representative.

Special Instructions – Please use this field to include special instructions that relate to the request. The print shop may also use this field to document notations to the quote.

Approval of Quote and Proof – This is where the requester will sign to authorize the completion of the print job. By signing you affirm that you have authorization to and have approved this print job to be completed and billed to the budget number provided and that there are no additional corrections needed to the file being used as the original or source. SPECIAL NOTE: We are not responsible for corrections that are found after the print job has begun if the printing matches the original or source document or the official proof. Re-runs will be at the cost of the requester.

Printed Date – This field will be completed by the print shop staff and will identify when the print job was completed.

Job Number – This field will be completed by the print shop staff and will identify the ticket or job number that is associated with this job in the printing software.

If you have an idea for a print project, contact the Print Shop supervisor to discuss what options are available. Download the mailroom brochure for pricing and postal requirements. Also, please read our guidelines for mass mailings.